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Commonplace Books – What They Are and Reasons to Keep One

Commonplace 1

What is a commonplace book?  Well, it seems that it is something that I’ve kept most of my life.  It isn’t a journal or diary or travel log; it is far different than those.  A journal or diary typically contain a daily record of events or business.  A travel log may contain details of various trips, purposes behind them and so on.  A commonplace book is very different in originally it would contain quotes, thoughts, proverbs and other “wisdom” that the keeper wanted to remember.  Some were copy books.  Others, like Carl Linnaeus’, organized something systematically; he  used commonplacing techniques to invent and arrange the nomenclature of his Systema Naturae.  Per Wikipedia, “Commonplaces were used by readers, writers, students, and scholars as an aid for remembering useful concepts or facts they had learned. Each commonplace book was unique to its creator’s particular interests.”

I tended to make my early versions into notebooks full (or mostly full) of little tidbits. My earlier notebooks were mostly quotes that I liked, books I wanted to read or that others recommended to me, the occasional movie title and description, and so on.   I have found that I keep different types or combinations of things in my commonplace books, depending on how my life is going at the moment or what is going on in my life.  When I have tough times, I tend to include humorous stories, funny cartoons, jokes, upbeat and inspirational quotes and websites that I find helpful.  I also have noticed my mood changes or shifts by the books that I note in my commonplace book.  I think commonplace books offer a different way to note and track changes in our lives.  I have also kept these at work as well, with the topics mirroring work I was doing, concerns I had, or things I needed to remember or to do.  Of course, with work documents, caution is advised; proprietary information must be protected. Always, always, always follow corporate policy with regard to company information.  (I am definitely not advocating information theft!) Someone following behind me may have found my tips and ideas helpful – or they may have just shredded them.

What can a commonplace book be used for?  Well, practically anything.  It can be a useful note-taking tool  while writing a book; you can keep research notes, books to use, character name ideas, location descriptions and more.  It can be useful in defining an idea – keeping all of the details flowing but allowing you to notate everything in one location.  It can be used to create a reference of inspirational quotes that you found useful – quotes specifically helpful to YOU, not necessarily everyone else.  It can be used to help organize your thoughts, your day, your studies. A combination of quotes and commentary on books read can be helpful as well.  The ideas for usage are limitless – well, perhaps limited only by imagination!  I am thinking of keeping one for my blogs;  I think it would be helpful to keep research notes, topic ideas, scheduling, and more all in one place.  Of course, I might also make that one section of a commonplace book.

 

Benefits of Keeping a Commonplace Book

A commonplace book may be an old idea, but definitely not outdated.  Today’s commonplace book may even look different; now, rather than writing things down, you can keep them electronically.  This allows for storage of words, images, videos, and all sorts of medias, all in one place.  Other benefits include:

  • Reinforcing learning – many people remember things better if they write things down.
  • Accumulation of information in one readily accessible location
  • Increased creativity – it can help us see patterns in various pieces of information, and help us create or discover connections.
  • Filter information – a commonplace book can help you filter the overwhelming amount of information that bombards us daily.  This is a place to record only what is significant or seems significant.
  • Organizing thoughts – basically making order out of chaos.  If you organize your thoughts in the book, you can see development and change over time; you can also see flaws in logic and so forth when you go back to previous notations

Whether you keep an electronic or a paperback version depends on what your goals are, what your preferences are, and perhaps which one is more frequently available to you.  An electronic version may allow you to include kinds of media such as videos, music, and images.  It can also be accessed from anywhere with internet access if you keep it online.  On the other hand, in a power outage, you lose access.  In addition, a paper version requires personal writing, which can aid memory.

Steps for Keeping a Commonplace Book

  1. Electronic or paper?  Choose your medium.  Weigh the benefits of both and chose the best one for your circumstances and preferences.  Blogs can be used for this, as can Pinterest and other similar sites, at least to some extent. I have also seen suggestions for Evernote, Tumnblr, and OnSwipe, among others.  Frankly, I prefer pen and paper.  For me, actually physically writing something out helps me remember things better than typing them out.  In addition, I can doodle, draw, and sketch to my heart’s delight. Others find electronic versions more appropriate or desirable.  Some of the benefits of keeping it electronically are portability, ability to combine pictures, calendars, notes, and more; in addition, electronic versions are more readily divided into sections, arranged and re-arranged.
  2. Contents?  Well, some people record quotes that they find interesting or thought-provoking.  Others use them as almost a reading journal, listing books that they want to or do read, thoughts on what they’ve read, and reactions to the reading.  Other people record recipes, notes, ideas, life lessons, heroes, song lyrics, clippings from newspapers, and important pictures. There are people who create music commonplace books,
  3. Another thing to consider is organization.  If you don’t organize your book in some way, you will struggle to find any information when you want it.  One idea is a section for list of books to read, another for quotes from the book, and interpretations and other material.    Ways to create sections depend on the medium you are using; there are tabs (permanent and sticky-note type) that you can add to blank books, you can use tabs in 3-ring notebooks, and you can break up blogs into pages or use labels/tags as well.  Organize before you start writing; trust me, it is easier this way!  I didn’t do this with my early versions and I found them difficult to work with in the end.  Some people organize their books by project.  Others use their commonplace books as devotional work, research records, or work toward a book.

Well-known People Who Kept Commonplace Books

H. P. Lovecraft

John Locke

Francis Bacon

E. M. Forster –

  • Clarissa Harlowe. Have read 1/3 of. Long books, when read, are usually overpraised, because the reader wants to convince others and himself that he has not wasted his time.”
    (E.M. Forster in 1926, excerpt from Commonplace Book, ed. by Philip Gardner. Stanford Univ. Press, 1988)

Victor Hugo

Washington Irving

John Hancock

Commonplace 2

 

My current commonplace book is a Miquelrius notebook with a soft leather cover.  At the moment it is rather similar to a day planner, with calendars added in by me and notes on weekly activities.  However, it is much more than that.  I have made note of sites that I’ve found helpful over approximately the last eight months (like PopClogs), as well as inspirational quotes and things that I need to remember.  I’ve noted my daughter’s height and weight changes between visits to her doctor, which has shown that she is steadily growing, not too fast and not too slow.  I’ve included lists of books that I’ve checked out and enjoyed, books that I want to buy eventually, and books that others have recommended to me.  All in all, it is a convenient bundle of information, readily accessible anytime it is needed.

 

Suggested reading and sources of information for this article:

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Keeping a work journal

What is a work journal? Well, it can be a number of things. It can be a “project” journal/notebook, containing the details of a specific project, as well as notes about any problems that arise, things to remember for the next project, ways to improve the work process, and so on. It can be a record of “cover your rear end” information: information about incidents at work, documentation of your role in the situations, documentation of confrontations, and so on. It can also be a record of the details of your work on various projects at the same time: an organized method so that you can keep it all straight. It can also simply be a book of notes related to your job in general – numbers you need to remember, helpful websites, conversations you’ve had and need to remember, information you need to transfer to a calendar or another record, et cetera.Why keep a work journal? There are many possible benefits of keeping a work journal, as well as many reasons that you may wish to keep one. The journal can be helpful in tracking information that management needs, such as hours spent on each specific project, things that went well and things that did not, and materials used or needed. You can also use a work journal to cover yourself (CYA for those who know what that stands for; I won’t spell it out!). This is particularly important if you are in a situation with a coworker that involves confrontations or conflict; it is a good idea to document everything: time, date, people involved, general situation, your response, the other person’s response, and so on. Other reasons to keep a work journal include:

  • For your own use: to keep track of time spent on various projects
  • To keep track of information on various projects
  • To record information on why you made decisions that you did, how you arrived at the decision, and so on
  • To prepare you for your next job opportunity. For example, you might keep track of accomplishments, projects worked on, and awards/recognition received. You could also track any training you receive on the job.
  • Also useful in preparing for performance reviews
  • To evaluate your own work, to look for ways to improve
  • It can relieve stress. This can be true if you keep a work journal for your own sake, perhaps not on company equipment (i.e., computers). It could allow you to vent your frustrations.
  • It can help organize you.
  • It gives you a place for reflection. You can think about what went right with your day, along with what went wrong, and how to get the results you want.

What do you put in a work journal? Well, some ideas have already been mentioned. For a journal that you are keeping for your own use, you could include ways to improve, notes on assignments that pertain to you only (like things YOU need to remember), important dates to add to your calendar, and assorted notes on things you need to do your job. In a more generic work journal that management might look at, you could include business-related ideas like how to improve processes or procedures, and ways to make a project more successful. You could also list your accomplishments; the boards, committees, groups that you work on, time spent on projects; products you created or were involved in creating – basically, all the information you THINK that you’ll remember when looking for a new position or for a promotion but that you won’t when it comes time.

What format do you use? Well, that is entirely up to your preference and probably depends a little on the purpose. If this is an “official” work log, you may want to keep it in a word processing program on your computer. That is easy to update, print out, and make copies of as well. If it is more for you than anything, you may wish to keep it on paper; then it can’t be confiscated if you are told to pack your things and leave. That actually is an argument for keeping one for your own purposes as well as the “official” work log – so that you have a record of achievements, awards, accomplishments, promotions, and so on. One thing to remember if you keep the work log on company equipment: you need to consider your company’s rules on document retention and destruction.

One side note on blogs. I would recommend being careful about keeping a work-related blog. There have been instances where that has become a problem for the employee; I am not sure what the legal ramifications are, but I would recommend being careful about putting too much about your job online. Companies do apparently “google” employees these days; be careful about what you put out there. I found a number of sites that I found interesting on this subject:

Some suggestions about keeping a work log/work journal include:

  • Date/time stamp entries that may be used in preparing for performance reviews
  • Indicate the start dates/end dates where applicable.
  • At the end of each hour, jot down a few notes about how the hour was spent. At the end of the day, write an overview. Note how the time was actually spent versus how you wanted to spend it; is there room for improvement? What slowed you down? After doing this for a time, you should be able to see if there are patterns that need changing.

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