10 Ways to Organize at the Start of a New School Year

Back to School

Ok, my children are in second and fourth grade.  I have put this off long enough.  I have been trying to find a workable system to keep track of appointments, school events, paperwork, things that are to keep at home, things to return to school, and so forth.  So…finally I have committed to doing this for 2014-2015 school year.  Go me…lol.  Better late than never!

This year I have started some new things in an effort to start getting my family more organized.  Here is my list of projects:

  1. Notebooks for each child.  Name, teacher’s name, grade, school year and school will go on the front page.  Name and year on the spine – if I can get that arranged.  In each:
    • Page with school address, telephone number, fax, school nurse name and contact information, and hours.  I will also put the teacher, her email address, contact number (phone extension) and hours I can reach her.
    • Copy of the school system calendar for the year, along with information on make-up day schedules
    • Section for correspondence with the teacher and with the nurse as needed
    • Section for IEPs, report cards, etc.
    • Section for notes from meetings and the like
    • Section for papers to save
  2. Create a place to save special artwork and larger documents.  Ideas include:
    • Files in a file cabinet
    • File specially designed for the purpose
    • Frame that allows you to easily rotate artwork out
  3. Put together a “study basket” with necessary materials (not all of these apply to my son, who is 9, but would be good for older kids):
    • Pens
    • Pencils/pencil sharpener
    • Eraser
    • Scratch paper
    • Calculator
    • Loose-leaf paper and clipboard
    • Crayons
  4. Organize school lunches.  One thing my husband and I have started doing is making up snack bag servings of sides and treats for lunch boxes for about a week at a time.  Sunday evening is when my husband usually gets these ready; we’ve broken down getting-ready-for-school activities – he gets lunches ready and I feed and dress the kids in the morning.
  5. For next year, I want to try following a checklist that I found here.  Mind you, the actual checklist is one on a list of organizational ideas linked from other locations.  Still, it breaks down all the different things you need to do to get ready ahead of time for the start of a new school year.  Great checklist to follow!
  6. Organize the calendar.  Put all of the appointments, school events (print out school system calendar as soon as its available), and family events – then color-code by individual.  It makes it so much easier to see at a glance who is doing what during the week.  Also, find out if there are any due dates known up front for applications to things, deadlines to have information in by, and the like – add those to the calendar and highlight in their own color!
  7. Designate a place in your house to store school supplies and store them there.  At the end of the year, place the unused supplies there as well – next year, you may not need to buy as much.
  8. Clean off the fridge and start the new school year fresh.  Put the new school calendar or class calendar for the month up, list of school supplies, and a plastic bag for box tops.
  9. Establish the daily routine early.  Kids do so much better with a regular schedule, especially a lot of special needs children.  Get them into the routine of doing homework first, relaxing, going outside and playing, dinner with the family (as much as possible with multiple schedules…sigh), and taking a bath.  Develop a bedtime routine for younger children and try to be consistent, even on the weekends.
  10. Establish a checklist near the door, if possible.  Ask some questions before leaving the house, or before breakfast:
    • Does anyone need lunch money?
    • Does anyone need money for a field trip?
    • Are lunches in backpacks?
    • Is homework where it is supposed to be?
  11. Establish good routines EARLY in the year.
    • Make sure everyone has enough time in the morning for everything that needs doing: getting dressed, eating, brushing teeth, and making sure everything is in backpacks.
    • Adjust after the first few days.  Get homework and supplies for the next day at night and put it in the backpack.
    • Lay out clothes, if necessary.
    • Get older children to help with younger ones, if possible – or to help with getting breakfast materials out and on the table.,
    • Keep bedtime at the same time as much as possible.
  12. A few extra tips:
    • Keep the school’s list of supplies that are needed each year.  If you maintain a file, it should help limit buying multiple items like calculators, rulers and so on that can carry over from one year to the next.
    • Make sure your child has a school planner.  Some schools are starting this process on their own; my son’s third grade class actually provided one.  If they don’t, start teaching your child to use one early.  There is a wide selection out there and many for different grade levels.
    • Some families use a checklist for each family member – morning checklist, homework or afternoon checklist, night checklist.
    • Consider using a hanging shoe organizer to keep scarves, gloves, water shoes, and other small things handy.
    • Organize your pantry and make sure you have supplies for easy meals.

School supplies

I will say that my circumstances – having a special needs child that gets into everything and pulls things off of the wall – changes the way I do things.  I have seen a LOT of ideas online for creating a communication center where put correspondence from the school that needs responses from parents or signatures, things that need to be paid, and the like.  I’ve seen suggestions for giant calenders on the wall, where you can put color-coded appointments for each family member.  All of those are great ideas, but unworkable for me, unfortunately.  At any rate, here are some suggested sites for good organizing ideas for families without the complications that our family faces:

Simplify101 – Back To School Organizing Tips

Babycenter – 12 Ideas for Back-To-School

 

Advertisements

Leave a comment

Filed under Blogroll, Family, Lists, Parenting, Uncategorized

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s